Administrative Assistant (Volunteer) Ministry Position Description

Ministry Position Title:

Administrative Assistant

Term of Office:

Usually 1 academic year, renewable (may also be able to commit one semester at a time).

Supervision and Support:

  • Reports to:  Campus Minister / Chaplain
  • Appointed by:   CMAC Board, on the recommendation of the CMAC Personnel Committee
  • Accountable to:   Campus Minister, Campus Ministry at Algonquin College

Purpose of the position:

Assist the Campus Minister by handling administrative tasks within the Campus Ministry Office.

Population(s) served:

Primarily Algonquin College students together with staff and faculty. Algonquin College has 20,000 full time students of which 36% are under 20 years old and 41% are age 20-24, 23% are 25 and older. (47% female, 53% male). There are 1300 international students from over 100 countries.


  • Help provide a welcoming and helpful presence in the CMAC office.
  • Make referrals to the CMAC Campus Minister, members of the CMAC Pastoral Care Team, faith communities and other agencies and institutions, as appropriate.
  • Communicate any concerns to Campus Minister in a timely fashion.
  • Maintain and update the information on the Campus Ministry website.
  • Maintain social-networking sites (eg. Facebook, email lists, Twitter) on behalf of the Campus Minister.
  • Prepare email newsletters and correspondence as required.
  • Maintain document files in the CMAC office.
  • Assist the Secretary of the CMAC Board with duties as required.
  • Assist with CMAC Board meetings.
  • Communicate regularly with the Campus Minister or his/her designate regarding scheduling, availability etc.
  • Other office or CMAC ministry-related administrative tasks as assigned.
  • Are encouraged to participate in CMAC activities, and to be a positive ambassador for the CMAC on campus and within their own denomination or faith group.

Skills/ Knowledge Required:

  • Computer literacy, a working knowledge of common social networking media and office software.
  • Knowledge of common office management procedures.
  • Comfortable with the objectives of Campus Ministry.
  • Strong interpersonal and communication skills that demonstrate sensitivity to people of diverse backgrounds, and for those in difficult circumstances.
  • The ability to set and maintain personal and professional boundaries.
  • The ability to work collaboratively in a Christian ecumenical ministry and to relate to college staff, faculty, and other faith groups.
  • Strong organizational skills.

Qualifications needed:

Successful completion of background screening check.

Terms of work/service:

Monday to Thursday

9 am – 12 pm
2 pm – 5 pm
5 pm – 8 pm


9 am – 1 pm
1 pm – 5 pm
5 pm – 8 pm

Training provided:

The CMAC board will ensure that a basic orientation to the policies and procedures of the CMAC and (if necessary) a tour of the campus is provided, and that updated information is provided on a regular basis.

Position Risk Assessment:

Medium to High

Benefits& Opportunities:

To make a difference in the lives of students (and faculty and staff) by strengthening the CMAC’s presence on campus and helping to connect students, faculty and staff to the CMAC’s ministry.